Staff Form: Mentor Orientation Information Collection

Program Name(Required)

Program Overview: [Brief description of the program, who it serves, and what it aims to achieve](Required)

Mentor Commitment & Availability

Please outline the expected availability for Mentors in your program:

When mentoring takes place: (e.g., weekdays, evenings, weekends)(Required)

Frequency: (e.g., weekly, bi-weekly)(Required)

Session/Outing length: (e.g., 1–2 hours)(Required)

Any other info for this section? Any restrictions or non-negotiables:

Program Schedule & Structure

Please describe how your program operates over time:

Length of match/program: (e.g., school year, 7-weeks, 4-months, ongoing)(Required)

The expectation will be minimum 12 months for all volunteers- this section addresses the length of each match for programs that may not last a full year. If applicable, how many programs/matches are Mentors expected to participate in over a 12 month period?

Start/end points (fixed dates vs. rolling intake)(Required)

Any other info for this section? Any restrictions or non-negotiables:

Matching Timeline & Expectations

Please outline what volunteers can expect regarding matching:

Typical time from approval to match.(Required)

Any seasonal considerations or delays: (e.g., school-based programs pausing over summer)(Required)

Guidance for volunteers during wait periods: (e.g., option to join another program, stay on waitlist)(Required)

Any other info here?

Where Mentoring Happens

Please describe where mentoring takes place:

Type of setting (e.g., community-based, site-based, virtual) and what that means for the Mentor.(Required)

How locations are determined: (e.g., based on mentor location, mentee location, school partnerships)(Required)

For SB Mentors – make it clear that we don’t automatically place them in their closest school.

Consistency of location (same each week vs. changes):(Required)

Number of locations/sites they might work from in 1 year (if applicable):(Required)

Any other info?

Transportation & Travel

Please provide details about transportation expectations:

Is a vehicle required? Why or why not? (e.g., transporting mentees, traveling between sites)(Required)

If a vehicle is not required, what is the expectation for Mentors to get to the program? (e.g., public transit, walking, virtual)(Required)

Are sessions held in a consistent location or multiple locations? Please explain.(Required)

Any other info for this section? Any restrictions or non-negotiables:

Who You'll Be Mentoring

Please provide a general overview of the young people served in this program. Keep descriptions high-level and strength-based, but also honest about the types of needs that volunteers may see.

Age range(s):(Required)

General demographic context and/or lived experience(if relevant and appropriate):(Required)

Common interests and strengths:(Required)

Common needs or areas of support (e.g., social skills, confidence, academic engagement):(Required)

Any key considerations for mentors (e.g., first-time participants, group dynamics, barriers to participation):(Required)

# of Mentees they would typically be matched with at a time(Required)

Any other info?

Goals of the Program

Please outline 3-4 key goals of your program aligned with the Big 3 Outcomes and specific BCAC goals, as applicable.

1(Required)

2(Required)

3(Required)

4(Required)

Program Format

Please describe how mentoring is structured:

Type of mentoring (e.g., 1:1, group-based). If Group, how many Mentees and Mentors?(Required)

How mentors are selected/assigned? What factors go into creating a match.(Required)

Staff involvement (e.g., staff present on-site, facilitating sessions, behind the scenes, providing support)(Required)

Number of sites (if applicable):

Your Role As a Mentor

Please outline key expectations of mentors in your program:

As a Mentor, your role goes beyond activities, it’s about building a meaningful, supportive relationship that helps a young person grow. The Developmental Relationship Approach: Our programs are grounded in the Developmental Relationships Framework, which shows that young people thrive when they experience strong, positive relationships with caring adults. As a Mentor, you will: Express Care Show that you are reliable, present, and genuinely interested in your Mentee. Challenge Growth Encourage your Mentee to try new things, build confidence, and develop skills. Provide Support Help your Mentee navigate challenges and celebrate their successes. Share Power Listen to your Mentee’s voice, include them in decisions, and respect their perspectives. Expand Possibilities Expose your Mentee to new experiences, ideas, and opportunities.

Key Responsibilities Relationship Building: Show up consistently and focus on building trust over time. Session Engagement: Participate in activities with your mentee Support or co-facilitate sessions (program-dependent) Follow program structure or curriculum (if applicable) Planning: (e.g., plan activities independently or engage in staff-led programming) Communication: Maintain regular communication with program staff and report any concerns. Commitment & Reliability: Honour your schedule and communicate any changes in advance. Safety & Boundaries: Follow all program guidelines to ensure a safe and positive environment.

Level of structure (structured curriculum vs. flexible engagement):(Required)

Planning requirements (e.g., independent planning vs. staff-led curriculum):(Required)

Financial requirements (e.g., who pays for/provides materials and outings?)(Required)

Facilitation expectations (e.g., leading activities, buying snacks, bringing supplies, supporing a staff, etc):(Required)

Any administrative responsibilities (e.g. communication with staff, program partners, parents/caregivers):(Required)

What else do Mentors need to know upfront?(Required)